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Copy of the G.O.Ms.No.239 P & AR (Trg.III) dated 17.7.1995......  contd

Annexure of the GO

Operational Guidelines
1. Training can be broadly classified as Inductional Training, Foundational training and Managerial training.
  i) Inductional training prepares a Government servant/officer to fit into Government setup.
  ii) Functional training relates to the specific functional area of the Department or Undertaking concerned. This involves upgradation of skills, updating knowledge, S and T input, toning up of systems and procedures with reference to case studies, case laws, audit reports and reports of the Legislature committees, evaluation studies, reports of various Committees and Commissions at the State level and all India level, inter-State comparison, international development and standards in the procession concerned, etc.
  iii) Management training involves management orientation, optimising given resources, with a result oriented approach adopting all modern management practices.
2. Distinct Roles of Training Institutes.
  i) The Inductional training to Government servants will continue to be taken care of by the Civil Service Training Institute at Bhavanisagar.
  ii) The Departmental training institutes set up by various Government Departments will focus on the functional aspects of training.
  iii) The Anna Institute of Management will continue its courses with management orientation and management development programmes. Anna Institute of Management will, among other things, assess the management training needs of "A" and "B" grade officers in all departments. It will train the trainers in all departmental Institutes and those in charge of training cells in departments. It will also take up consultancies, management audit, etc.
3. Guidelines:
  i) In all  departments with total strength of over 1000, a compact training cell will be set up by redeploying the existing staff. This training cell will be under the direct control of the Head of the Department / his next level officer who is in charge of Personnel Administration. This Cell will assess the training needs, processing of deputation of officers to various Institutes, review of programmes, annual updating of curriculum with special reference to the training needs of the department.
  ii) To make one time assessment of training needs, each major department with strength of 5000 or more will form a committee consisting of three or four officers and evolve the blue print for training in the next five years. For example, based on such a Committee's report Revenue Department has issued orders in G.O.Ms. No. 33, dated 13th January 1995 for the training of revenue officials including Village Administrative Officers.
  iii) The above committee will also assess the infrastructure and other facilities of the concerned Departmental Institutes. Where no such institute exists, the need for the same will be examined. Wherever possible, existing facilities and institutions will be made use of.
  iv) Such Committees will give their reports in a period of two months to their respective Heads of Departments who in turn with their views submit them to Government in their respective Administrative Departments for issue of orders.
  v) The Training Cells will then effectively follow up the recommendations of the Committee and Government orders thereon referred to above. In any case, THE TRAINING NEED OF ALL GOVERNMENT DEPARTMENTS MUST BE ASSESSED, FINALISED AND CLEAR ACTION PLAN EVOLVED BEFORE 31st October 1995. Budgetary provision to the above will be made not exceeding 0.5% (half a percent) of the personnel budget of the department in R.E / F.M.A. 1995-96. Similar provision will also be made in B.E. 1996 - 97.
  vi) The grade 'A' officers, except All India Service Officers, immediately on promotion will undergo management orientation in Anna Institute of Management in an overall Management, Project Management, etc. They will also undergo training in the All India Training Institute of concerned profession / specialty, if any.
  vii) In addition to induction training, all 'B' grade officers will undergo functional training in the respective departmental institutes at least once in their career. Maximum number of 'B' grade officers will undergo one management course in Anna Institute of Management during their career.
  viii) To ensure overall Human Resources Development in each department, the 'A' grade and 'B' grade officers who undergo training in Anna Institute of Management, the trainers in the various departmental training Institutes and officers posted to Training Cells, will all have to pattern themselves as Trainers to effect steady improvement in their respective departments. 'A' and 'B' grade officers will disseminate knowledge to 'C' grade officers / staff in all departments.
  ix) In addition, 'C' grade personnel will be trained in their respective departmental training institutes / wings wherever they exist.
  x) Heads of Government Departments are empowered to nominate their officers for the programmes organized by Anna Institute of Management irrespective of the course fee charged.
  xi) The guidelines issued in G.O.Ms. No. 14, Planning and Development (NIC) Department, dated 24th January 1995 regarding Computer training shall be followed by all concerned.


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